The University of California, Los Angeles (UCLA) is accepting applications for the position of Business & Finance Coordinator. This is a career, full-time position with a targeted salary of $50,000/year with full health benefits and membership in the UC Retirement Plan. Under the general supervision of the Director of Business and Finance, the Business and Finance Coordinator will assist in the daily operations of the athletics business and finance office. Major responsibilities include: managing the daily financial revenue operations of the Department of Intercollegiate Athletics (including funds from various internal and external sources), monitoring and transferring of UCLA Foundation gift and endowed funds, and oversight of the department’s Procurement Card Program. Additional responsibilities will include coordinating the taxable benefits for all department employees, maintaining the department equipment inventory, management and accounting of department cell phone, utility, recharge and other expenses. Using university applications such as Bruin Buy (PAC) and the online financial system, the incumbent will be able to analyze and process transactions in a timely manner. Also, the position will assist in departmental reporting, budget forecasting, budget development, department audits, as well as revenue and expense tracking in a variety of cost centers. This position will comply with department, university, conference, state and NCAA regulations in all activities.
All applicants should demonstrate the following abilities and requirements: Bachelor's degree in a relevant field and three years accounting experience or a minimum of five years of experience in accounting; working knowledge of generally accepted accounting principles and their practical application, including Fund Accounting; experience with and ability to comply with University, PAC-12, and NCAA rules and regulations; knowledge of University accounting practices and procedures, University purchasing policies and procedures, and the University Financial System; ability to work in a fast paced, multi layered business organization with a variety of constituents and colleagues both in the department, on campus, and outside the organization; comprehension of tax laws and taxable income; awareness of University Foundation relationship and communication between organizations; strong aptitude in using various software applications including Microsoft Excel, Word, Outlook, and Access; demonstrated ability to perform duties with great degree of accuracy, meeting deadlines, working efficiently under conditions of frequent interruptions and fluctuating workload; capability to work independently and prioritize assignments in a manner accurately reflecting the relative importance of job responsibilities without constant supervision; ability to establish and maintain cooperative working relationships and collaborate with other staff members and administrators; incumbent must be able to effectively communicate and work cooperatively with other University departments in a complex administrative environment; incumbent must be trained in managing and organizing personnel, equipment, and material resources in order to provide the most efficient working environment; ability to analyze situations and systems, identify problems, and implement solutions impartially, consistently, and fairly; understanding of when to make decisions on immediate problems within prescribed scope of authority, based on knowledge of policies and procedures, including pertinent NCAA rules and regulations; general knowledge of financial and personnel policies, principles, and procedures in a central administrative University setting, as well as, general management principles; and demonstrated writing skills to complete concise, effective and grammatically correct administrative reports, policy statements, procedures and correspondence.
Expressions of interest must be received by December 25th, 2014. All applicants must submit their cover letter, resume, references, and salary history via the following website link: https://hr.mycareer.ucla.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1408745228015 Search by requisition # 21364. UCLA is an Affirmative Action/Equal Opportunity Employer.