The University of California, Los Angeles (UCLA) is accepting applications for the position of Facilities Operations Manager. This is a career, full-time position with a targeted salary of $44,080/year with full health benefits and membership in the UC Retirement Plan. Under the general supervision of the Assistant Athletic Director of Facilities and Project Management, provide support to the Facilities and Project Management unit of the Department of Intercollegiate Athletics: J.D. Morgan Center, Acosta Training Center, Jackie Robinson Stadium, Easton Stadium, Spaulding Field, and areas in Pauley Pavilion, Los Angeles Tennis Center, Drake Stadium, Spieker pool facility and the Gifford Golf building. The Department has over 145,000 square feet of building space spread across six structures and an additional 400,000 square feet of competition field space spread across four facilities. Primary responsibilities include: management of the facilities department budget; scheduling and coordination of rentals and events held in the various Athletics venues to include set-up and strike, event staff and supervisors; contract administration; processing new and replacement key requests, reconciling key inventory database and ordering additional keys as needed; management of the department Emergency Disaster Program; processing Facilities Service requests (FSR), Interdepartmental recharge (ROR), Purchase orders (PO), off campus billing, Events On Line (EOL), project management, and coordination of the department inventory program. Other duties include: assisting in the day-to-day operational support and customer service in the facilities office, providing phone assistance, and screening calls. Must possess ability to adhere to and comply with Department, University, NCAA, and Pac-12 rules and regulations.
All applicants should demonstrate the following abilities: education and experience equivalent to a Bachelor’s degree and/or two years of experience in facilities management; demonstrated knowledge of basic accounting, business, and purchasing procedures; demonstrated ability to analyze and interpret financial data in order to reconcile and develop financial reports, budgets, ledgers, and accounting journals; skill in writing clear, concise and grammatically correct business correspondence, analyses, and financial reports; skill in speaking clearly and distinctly, using correct English, to obtain and convey information to individuals at various organization levels; interpersonal skills to interact professionally, tactfully, and diplomatically with diverse coaches, students, staff, athletes, visitors and vendors in person and on the telephone; demonstrated ability to provide excellent customer service in order to appropriately respond to customer requests; ability to gather information necessary to resolve questions, makes decisions, and set priorities; ability to maintain confidentiality when dealing with sensitive or confidential information; knowledge of Microsoft Office software programs (Especially word and Excel), standard email and web-based applications, and the Internet; physical ability to operate equipment that involves standing, stooping, lifting, bending, walking, stretching, pulling and pushing; ability to work efficiently and independently without the need for frequent direct supervision; skill in performing multiple tasks with frequent interruptions and/or distractions; ability to work effectively under pressure of competing priorities, deadlines and with multiple supervisors; organizational skills to prioritize varied duties effectively while maintaining a high level of productivity, accuracy, flexibility, and attention to detail without prompting; ability to work flexible hours, including nights and weekends; basic understanding of University Policy and Procedures preferred; ability to adhere to and comply with Department, University, PAC-12, MPSF, and NCAA rules and regulations; and basic understanding of contract administration preferred.
Expressions of interest must be received August 8th, 2014. All applicants must submit their cover letter, resume, references and salary history via the following website link: hr.mycareer.ucla.edu/applicants/Central?quickFind=64090. Search by requisition #20707. UCLA is an Affirmative Action/Equal Opportunity Employer.